Administrator (Responsive Maintenance)

Vacancy Salary £23,744 per annum

Vacancy Location Long Stratton, Norwich, Norfolk

This is a Temporary, Full Time vacancy that will close in {x} days at {xx:xx} BST.

The Vacancy

Temporary – Fixed Term for up to 12 months

We are recruiting for a Responsive Maintenance Administrator to provide comprehensive technical administrative support and services for the Asset Management responsive work stream.

Key responsibilities include:

To provide a comprehensive range of technical administrative services and support for all responsive work streams and external contractors as required. Tasks could include but not limited to:
- Raising works orders and invoices, including matching invoices, against a range of contracts/projects and their specified budgets.
- Being the first point of contact for internal and external contract queries.
- Ensuring correspondence are sent and processes updated in accordance with all specified policies and procedures and work programmes.
- Monitor and process any electronic workflow received for the service.
- Ensuring 365 is updated with all actions and contacts.

To produce monthly management data for the management team and monthly reports and on an ad-hoc basis across a range of contracts/projects and provide data for any key performance indicators.

Please see the full list of responsibilities on the Role Profile attached.

Our ideal candidate will have:

Relevant experience of working within the property maintenance environment.

Possess the following qualities:
- Friendly
- Polite
- Empathetic
- Professional
- Positive
- Enthusiastic
- Motivated

Experience of working with internal and external stakeholder including other team members / departments to build and maintain positive relationships.

Possess excellent communication and interpersonal skills, with the ability to liaise with various audiences both in writing and verbally.

Excellent time management skills, including an ability to prioritise workload and meet targets.

Well organised and methodical with excellent attention to detail.

Able to work as part of a team and also able to work independently without the need of close supervision.

Intuitive with IT and possess good IT skills to include Microsoft Word, Excel, Outlook and Teams.

The Company

We are a housing association based in Norfolk providing quality homes and services to people across the county and in Suffolk.

We manage over 6,000 homes including affordable homes for those in housing need who cannot afford to rent or buy in the open market.

We offer specialist homes for older and vulnerable adults and are committed to providing new homes to help solve the housing crisis.

At Saffron

We have a huge commitment to our employees. We want the team at Saffron to be happy, empowered, motivated and feel proud to be part of the Saffron community. We know by having great people we can do a great job for our tenants. We trust our staff to do the right thing and we are looking for people whose values are aligned with ours (PACE – Professional, Accountable, Collaborative and Evolving).

You will have the freedom to learn and grow. We are passionate about investing in our people, providing them with the skills they need now, and for their future aspirations. We do this by offering a blend of learning opportunities, including our innovative e-learning platform where learning is self-directed allowing people to learn what they want, when they want to.

We work with and support our people to work in an agile way to ensure that have the right work/life balance. They have the choice to work in the office, work from home, coffee shop, park or a combination of all. We have recently refurbished our offices to encourage collaborative, agile working.

As an inclusive employer, we are committed to the equal treatment of all current and prospective employees and have a zero tolerance policy relating to discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Saffron Community.

Our Strategy

Inspiring Trust

Tenants have told us earning their trust is vital.

Through our Saffron Community Membership we are committed to both understand and transform the way our tenants and their communities feel about Saffron.

We intend to do this by delivering reliable demand-led services and openly involving tenants and their communities in our work.

Inspiring Community

Saffron exists for the benefit of the community.

We are committed to people being able to live independently in warm and affordable homes and see the climate challenge as a great opportunity to renew homes and communities across Norfolk and Suffolk.

By 2030 all our tenants will live in homes that are at least EPC category C and the average SAP rating of their homes will be higher than 80. We intend to be carbon neutral by 2045.

Inspiring Organisation

A place where colleagues can flourish.

To make the biggest impact we need to be an inclusive organisation to work with and work for, motivated by delivering great value for tenants.

By 2050 we intend to become one of the best 10 housing associations to work for, work in partnership with others and before 2030 double our investment in improving homes and communities.